Additional contribution

The group travel grant is meant as an additional contribution. Within one month after the trip the applicant must submit a report and a budget-actuals financial statement. The reporting must show the names of the participants with their student number. Based on the final reporting the grant awarded will be paid as far as the costs are made.

Study trips that are part of the mandatory part of the study program and for which the participants receive credits, are not supported.

Submit application

The following deadlines are in place for applying for a group travel grant:

*) Applicants will be informed about the decision-making not later than in the week after the committee meeting.

Submit the application using the form below and include all necessary information. The form is in English, files can be uploaded in Dutch.

Checklist group travel grant application

Applications must include:

• a motivation letter in which the study association briefly introduces itself, explains why the travel destination has been chosen, what the added value is for the study;
• a description of the group trip with the (provisional) program, a substantive explanation of the study-related components, the mode of travel and the expected number of participants;
• a detailed budget (download);
• an overview of participating students including their student numbers (may also be submitted as part of the reporting after the trip);
• a statement from the education director of the study program that the intended trip has their approval;
• a letter of recommendation from one or more lecturers, focused on the study trip.

Report requirements

The report should not exceed two A4 pages or 1,000 words and should include the following topics:

• description of the purpose of the trip (e.g. get in touch with other students, visit companies, follow workshops);
• academic added value of the trip;
• academic contacts (fellow students, faculty etc.);
• did the trip meet the objective?

Please submit a few digital photos along with the report in high resolution JPG files (file size larger than 1 MB). The photos and the report may be used for our website, online newsletter or other publications through which we inform our contributors about how the fund is spent. If we intend to do so, we will ask for your permission first. 

Please send the report and photos within a month after returning home via email to subsidieaanvragen-AUF@uva.nl, and include your name and phone number.